Special Events Coordinator

Summary

LetsStopAIDS is a Canadian youth-HIV charity that focuses on HIV prevention and knowledge exchange by engaging young people and fostering leadership. Since 2004, we have been creating a global network of youth-HIV leaders.

Employment Term: 8 weeks (35 hours per week)

Candidates must:

• Be between 15 and 30 years of age at the beginning of the employment period
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Responsibilities

• Support the planning and coordination of the charity’s events, from concept to execution
• Assist in venue logistics, décor planning, and coordinating food, beverage, and flow of the event
• Help manage relationships with vendors and performers, including booking and schedulingParticipate in meetings, brainstorming sessions, and regular check-ins with the Event Manager
• Contribute to budget tracking and assist in organizing documentation related to the event
• Provide support during live events, ensuring everything runs smoothly and on schedule.

Qualifications

• A current student or recent graduate in event planning, nonprofit management, hospitality, marketing, or a related field
• Passionate about social causes and creating meaningful experiences
• Strong organizational skills, with a keen eye for detail
• Comfortable working in both independent and team environments
• Willing to learn, take initiative, and grow professionally through mentorship and practical experience
• Some experience (volunteer or paid) in event coordination or logistics is an asset, but not required
• Familiarity with Google Workspace (Docs, Sheets, etc.); knowledge of event management tools is a bonus.

Dedication

LetsStopAIDS is dedicated to being representative of the communities in which we work and live. All interested individuals are encouraged to submit their applications.