Special Event Coordinator

Summary

LetsStopAIDS is a Canadian youth-HIV charity that focuses on HIV prevention and knowledge exchange by engaging young people and fostering leadership. Since 2004, we have been creating a global network of youth-HIV leaders.

We are currently seeking a motivated and creative Special Events Coordinator (Co-op) to join our Development Team. This is an exciting opportunity to gain hands-on experience in event planning, production, and fundraising. You will work closely with the Event Manager to help deliver one of our signature initiatives throughout the placement.

Responsibilities

• Support the planning and coordination of the charity’s events, from concept to execution
• Assist in venue logistics, décor planning, and coordinating food, beverage, and flow of the event
• Help manage relationships with vendors and performers, including booking and scheduling
• Participate in meetings, brainstorming sessions, and regular check-ins with the Event Manager
• Contribute to budget tracking and assist in organizing documentation related to the event
• Provide support during live events, ensuring everything runs smoothly and on schedule

Qualifications

• A current student or recent graduate in event planning, nonprofit management, hospitality, marketing, or a related field
• Passionate about social causes and creating meaningful experiences
• Strong organizational skills, with a keen eye for detail
• Comfortable working in both independent and team environments
• Willing to learn, take initiative, and grow professionally through mentorship and practical experience
• Some experience (volunteer or paid) in event coordination or logistics is an asset, but not required
• Familiarity with Google Workspace (Docs, Sheets, etc.); knowledge of event management tools is a bonus

What You’ll Gain

• Hands-on experience organizing a large-scale fundraising gala
• Mentorship from a professional Event Manager
• Real-world skills in budgeting, vendor coordination, stakeholder communication, and event logistics
• A collaborative and fun team environment that values your voice and creativity
• Opportunities to network with professionals, performers, and community leaders

Work Model

This position follows a hybrid model – a mix of remote and in-person work based in Toronto.

Flexibility will be provided, though availability for in-person events and meetings is required.