Special Event Coordinator

Summary

We are currently seeking a motivated and creative Special Events Coordinator (Co-op) to join our Development Team. This is an exciting opportunity to gain hands-on experience in event planning, production, and fundraising. You will work closely with the Event Manager to help deliver one of our signature initiatives throughout the placement.

Please ensure you include the role title when submitting your application.

Responsibilities

• Support the planning and coordination of the charity’s events, from concept to execution
• Assist in venue logistics, décor planning, and coordinating food, beverage, and flow of the event
• Help manage relationships with vendors and performers, including booking and schedulingParticipate in meetings, brainstorming sessions, and regular check-ins with the Event Manager
• Contribute to budget tracking and assist in organizing documentation related to the event
• Provide support during live events, ensuring everything runs smoothly and on schedule

Qualifications

• A current student or recent graduate in event planning, nonprofit management, hospitality, marketing, or a related field
• Passionate about social causes and creating meaningful experiences
• Strong organizational skills, with a keen eye for detail
• Comfortable working in both independent and team environments
• Willing to learn, take initiative, and grow professionally through mentorship and practical experience
• Some experience (volunteer or paid) in event coordination or logistics is an asset, but not required
• Familiarity with Google Workspace (Docs, Sheets, etc.); knowledge of event management tools is a bonus

Dedication

This position follows a hybrid model – a mix of remote and in-person work based in Toronto.

Flexibility will be provided, though availability for in-person events and meetings is required.

What You’ll Gain

• Hands-on experience organizing a large-scale fundraising gala
• Mentorship from a professional Event Manager
• Real-world skills in budgeting, vendor coordination, stakeholder communication, and event logistics
• A collaborative and fun team environment that values your voice and creativity
• Opportunities to network with professionals, performers, and community leaders