People & Culture Coordinator

Summary

LetsStopAIDS is a Canadian youth-HIV charity that focuses on HIV prevention and knowledge exchange by engaging young people and fostering leadership. Since 2004, we have been creating a global network of youth-HIV leaders.

As the People & Culture Coordinator, you will play a vital role in supporting the Manager of People & Culture with key human resources and organizational development functions. This position offers a hands-on opportunity to contribute to building a strong and inclusive culture at LetsStopAIDS while supporting the growth and engagement of our diverse team.

Responsibilities

• Coordinate and support all stages of the recruitment process, including job postings, interview scheduling, and communications.
• Draft and prepare welcome letters, job descriptions, and related documentation.
• Oversee and enhance onboarding and orientation processes for new staff and volunteers.
• Collaborate with supervisors to ensure a smooth transition for new team members.
• Ensure HR practices comply with applicable employment legislation and internal policies.
• Maintain organized employee files, databases, and HR documentation.
• Prepare materials and presentations for meetings and staff development activities.
• Assist with planning and scheduling meetings, interviews, and project activities.
• Create and manage budgets for people-related projects and events.
• Support the implementation and communication of HR policies and procedures.
• Perform general administrative tasks and support broader organizational initiatives.
• Take on additional duties as assigned.

Qualifications

• Passion for youth empowerment, health equity, and social impact.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Experience or interest in HR, nonprofit, or administrative roles (formal training is a plus).
• Ability to work independently and collaboratively within a dynamic team.
• Proficiency in Microsoft Office and/or Google Workspace; HR software knowledge is an asset.
• Detail-oriented with a proactive approach to problem-solving.

What We Offer

• An opportunity to make a meaningful impact on youth and sexual health globally.
• Collaborative and supportive work culture.
• Skill-building and leadership development opportunities.

LetsStopAIDS is dedicated to being representative of the communities in which we work and live. All interested individuals are encouraged to submit their application.

Dedication: The successful candidate can choose to complete any amount of hours that are relevant to their College/University or High-School program requirements. Additional information regarding availability to complete these hours can be discussed during the interview process.