Logistics Coordinator

Publication Date: April 23, 2024

Job Type: Volunteer

Location: Toronto, ON, Canada (On-Site)


LetsStopAIDS is a Canadian youth-HIV charity that focuses on HIV prevention and knowledge exchange by engaging young people and fostering leadership. Since 2004, we have been creating a global network of youth-HIV leaders. 

The Logistics Coordinator is responsible for coordinating all aspects of logistics for events and programmes, ensuring that everything runs smoothly and according to plan. Here's a typical job description for a Logistics Coordinator in event/ programme management. 


  • Coordinate all logistical aspects of events, including venue selection, setup, transportation, catering, and audiovisual requirements.
  • Work closely with event organizers, vendors, and volunteers to ensure all logistics activities are completed on time and within budget.
  • Manage event timelines and schedules, ensuring all logistics tasks are completed according to plan.
  • Oversee venue setup and breakdown, coordinating with onsite staff and volunteers to ensure a seamless event experience.
  • Procure and manage event supplies, equipment, and materials, ensuring adequate inventory levels and proper storage.
  • Coordinate transportation  and food arrangements for event participants, speakers, and staff as needed.
  • Liaise with vendors and service providers to negotiate contracts, obtain quotes, and ensure cost-effective solutions.
  • Provide on-site support during events, addressing any logistical issues or emergencies that may arise.


We are looking for someone with strong interpersonal skills with experience in event management and contract management, including quotation and negotiation and love to work in a fast-paced environment then please apply for the logistics coordinator role at LetsStopAIDS. You should also have experience with coordinating volunteers and other teams, along with strong negotiation, time Management and multitasking skills. 

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